corresp
[Letterhead of Landstar System, Inc.]
March 31, 2011
VIA EDGAR
AND FEDERAL EXPRESS
Ms. Linda Cvrkel
Branch Chief
Securities and Exchange Commission
Division of Corporate Finance
100 F Street, N.E.
Washington, D.C. 20549
Mail Stop 3561
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Re: |
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Landstar System, Inc.
Form 10-K for the fiscal year ended December 25, 2010
Filed February 23, 2011
File No. 000-21238 |
Dear Ms. Cvrkel:
This letter sets forth the responses of Landstar System Inc. (the Company) to the comments
contained in your letter, dated March 17, 2011, relating to the Companys Annual Report on Form
10-K for the fiscal year ended December 25, 2010 (the Form 10-K) filed with the Securities and
Exchange Commission (the Commission) on February 23, 2011. The comments of the Commission are
set forth in bold/italics and the Companys responses are set forth in plain text immediately
following each comment.
Managements Discussion and Analysis of Financial Condition and Results of
Operations, page 20
Capital Resources and Liquidity, page 28
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Please revise the capital resources and liquidity section in future filings to include a
discussion which covers the three-year period covered by the financial statements. You may use
year-to-year comparisons or any other formats that in the registrants judgment enhance a
readers understanding. Refer to the instructions to Item 303A of Regulation S-K for further
guidance. |
Response:
The Company acknowledges the Staffs comment and will include discussion beyond that which is
currently disclosed in the Capital Resources and Liquidity section of
Managements Discussion and Analysis of Financial Condition and Results of Operations to
include commentary on the entire three-year period covered by the financial statements in future
filings.
Critical Accounting Policies and Estimates, page 31
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We note that Landstar provides for the estimated costs of self-insured claims primarily on an
actuarial basis and that the amount recorded for the estimated liability for claims incurred
is based upon the facts and circumstances known on the applicable balance sheet date. We also
note that during fiscal years 2010, 2009 and 2008 you recognized favorable claim adjustments
in each of the periods presented. In this regard, please explain to us in further detail the
facts and circumstances that lead to favorable claim adjustments and the method for
calculating or determining the favorable/unfavorable adjustments and how such amounts are
reflected in the financial statements. We may have further comment upon receipt of your
response. |
Response:
Overview of Claims Exposure
Landstar is a non-asset based provider of freight transportation services and supply chain
solutions, with a substantial portion of the Companys revenue historically being derived from
truckload services.
The Companys claims exposure consists largely of (i) commercial trucking claims incurred by
independent contractors who provide truckload capacity to the Company under exclusive lease
arrangements (referred to in the Form 10-K as BCO Independent Contractors), (ii) claims under
insurance programs offered by third party insurers to BCO Independent Contractors that are
re-insured by one of Landstars subsidiaries and (iii) general liability, workers compensation and
cargo claims. Landstar self-insures or otherwise retains liability on commercial trucking claims
up to $5,000,000 per occurrence, general liability claims up to $1,000,000 per occurrence, workers
compensation claims up to $250,000 per occurrence and cargo claims up to $250,000 per occurrence.
Establishing Accruals for Claims
The Companys accrual for claims incurred during any period consists of (i) an accrual for the
cost to the Company of claims incurred and reported, but unpaid, (ii) an estimate of the cost to
the Company for claims incurred but not reported and (iii) an estimate of the anticipated cost to
the Company due to favorable or unfavorable development of existing claims incurred.
The Company manages its reported transportation services-related claims primarily through a
wholly owned subsidiary, Risk Management Claim Services, Inc.
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(RMCS), and third party claims
administration companies (TPAs). The employees of RMCS and the TPAs (the Claim Adjusters) are
responsible for gathering information regarding each incident, estimating the exposure of the
Company and recording that liability in the Companys claims system. Those estimates of liability
are referred to as case reserves, as they are linked to a specific case. Case reserves are
established by the Claim Adjusters shortly after an incident is reported to the Company.
The estimate of costs for claims that have been incurred but not reported and costs due to
favorable or unfavorable development of existing claims are determined for each type of claim in
each year using a unique factor determined specifically for that type of claim in that year. This
factor is based on historical trends in the change in the cost of claims of that type during the
life cycle of such claims (each such factor is referred to herein as a Development Factor and
collectively as the Development Factors). Applying the Development Factors to the relevant claim
categories yields a range for the overall accrual for claims, which includes (in addition to the
case reserves) an estimated cost of claims incurred but not reported and takes into account changes
in costs of claims that arise with the passage of time. The Company reports its aggregate claim
reserves at a point within that range believed by management to provide the best estimate of the
cost of such claims as of that time.
In connection with preparing its third quarter and year-end financial statements, the Company
retains an independent third-party actuary (the Actuary) to assist it in establishing and
applying the Development Factors and thereby determining the overall accrual for claims. The
Actuary calculates these amounts using information supplied by the Company and, after discussions
with management, including regarding any changes in its claims management practices, provides a
range of values for each of the Companys claim categories, subject to an assumed per claim maximum
of $1 million (which reflects the fact that the number of claims in excess of $1 million is too
small to permit a statistically significant actuarial analysis of such claims). To the extent that
Claim Adjusters have established reserves for specific claims in excess of $1 million, the range
provided by the Actuary is adjusted to take into account the amount in excess of $1 million (up to
$5 million, which corresponds to the maximum amount of the Companys self-insured retention).
After making this adjustment and reviewing the Actuarys report for, among other things,
consistency of methodology, reasonableness of assumptions used and mathematical accuracy, the Company reports its aggregate claim
reserves on its third quarter and year-end financial statements at a point within the range
described above that management believes provides the best estimate of the cost of such claims as
of that time.
Adjustments to Reserves
Favorable and/or unfavorable adjustments may be made to the Companys reserves for claims
incurred in prior periods due to (i) developments related to reported claims and (ii) changes in
one or more of the Development Factors.
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With respect to reported claims, adjustments may be made to prior year case reserves as
additional information is gathered for specific claims and/or claim costs develop at an amount
either less than or in excess of the amount that had been determined in a prior period by applying
the applicable Development Factor. During a claims life cycle, the value of the claim is adjusted
by the Claim Adjusters as additional facts and information are gathered. Case reserves are
adjusted for various reasons, including changes in estimates for medical costs, lost wages,
litigation developments, unanticipated or contingent recoveries from third parties or other changes
in facts discovered after the initial case reserve was established. Adjustments made by the Claim
Adjusters are inputted into the Companys claims system and thereby incorporated into the financial
information used by management in preparing financial statements on a quarterly basis.
As discussed above, estimates of costs for claims that have been incurred but not reported and
costs due to favorable or unfavorable development of existing claims are determined for each type
of claim in each year by applying the Development Factors. Each Development Factor is subject to
change in each year in the event of changes in the historical trends used to calculate such
Development Factor, such as fluctuations in the Companys historical loss trends, changes in
dynamics in the freight transportation industry and changes in the Companys operations, if any.
Changes, if any, in any Development Factor for any year with respect to any specific type of claim
result in a corresponding change to any previously established reserve that took into account that
Development Factor, thereby leading to favorable or unfavorable adjustments with respect to such
reserves.
Because of the nature of the Companys operations, particularly the significant volatility
associated with commercial trucking accident claims (e.g., personal injury claims), over the past
10 years, the Companys liability reported for each period for insurance claims, particularly with
respect to commercial trucking accident claims, has been subsequently adjusted favorably in certain
periods and unfavorably in other periods for the then estimated cost of claims for a given year.
Although the Company has experienced both favorable and unfavorable adjustments to its accrual for
insurance claims, management believes that the approach used in accruing for insurance claims
provides a reasonable estimate of loss reserves as of any point in time.
These aspects of the Companys operations are reported under Insurance and Claims in the
Companys income statement, which consists of: (i) premium costs for insurance coverage, (ii) an
estimate of the cost to the Company of claims incurred during the applicable period and (iii)
favorable and/or unfavorable adjustments made to the Companys reserves for claims incurred in
prior periods. Insurance claims are also reported in the Companys balance sheet and consist of: (i) an accrual for the cost to the
Company of claims incurred and reported, but unpaid, (ii) an
estimate for anticipated
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favorable
and/or unfavorable development for the cost to the Company of existing claims and (iii) an estimate
of the cost to the Company for claims incurred but not reported.
Financial Statements, page 34
Notes to Consolidated Financial Statements, page 38
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Please tell us and revise your notes to the consolidated financial statements in future
filings to include your accounting policy for the fair value of financial instruments and the
disclosures required by ASC 825-10-50 as applicable. |
Response:
Due to the short-term nature of the majority of the Companys financial instruments, carrying
value of the Companys financial instruments, other than investments held for sale, have
historically approximated fair value. Accordingly, the Company respectfully advises the Staff that
it believes that footnote 3 (Investments) included on page 41 of the Form 10-K, includes the
disclosures required by ASC 825-10-50. In response to the Staffs comment, however, the Company
will include in future filings, in the significant accounting policies footnote to the financial
statements, its accounting policy for the fair value of financial instruments, substantially in the
following form:
Financial Instruments
The Companys financial instruments include cash equivalents, short and long term investments,
trade and other accounts receivable, accounts payable, other accrued liabilities, current and
non-current insurance claims and long term debt plus current maturities (Debt). The carrying
value of cash equivalents, trade and other accounts receivable, accounts payable, current insurance
claims and other accrued liabilities approximate fair value as the assets and liabilities are short
term in nature. Short and long term investments are carried at fair value as further described in
the footnote under the caption Investments accompanying these financial statements. The carrying
value of non-current insurance claims approximate fair value as the Company generally has the
ability, but is not required to, settle claims in a short term. The Companys Debt includes
borrowings under the Companys revolving credit facility plus borrowings relating to capital lease
obligations used to finance trailing equipment. The interest rates on borrowings under the
revolving credit facility are typically tied to short-term LIBOR rates that adjust monthly and
therefore carrying value approximates fair value. Borrowings under capital leases carry interest
rates that approximate the interest rates that would currently be available to the Company under
similar terms and therefore carrying value approximates fair value.
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4. |
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Furthermore, you indicate on page 29 that all investments, consisting of investment-grade
bonds and mortgage-backed securities, are carried at fair value. In this regard, please note
that for financial assets and liabilities measured at fair value on a recurring basis
subsequent to initial recognition you are required to provide the disclosures outlined in ASC
820-10-50. Please confirm your understanding of this matter and that you will comply in future
filings accordingly. |
Response:
In regard to the disclosure requirements in relation to the fair value of investment-grade
bonds and mortgage backed securities, the Company respectfully advises the Staff that it believes
that footnote 3 (Investments) on page 41 of the Form 10-K satisfies the disclosure requirements
of ASC 820-10-50. The Company will make reference to the footnotes to the financial statements
directing readers to the required disclosure information in future filings. In addition, in
conjunction with comment 3 above, the Company will add its accounting policy for the fair value of
financial instruments to the significant accounting policy section of the footnotes to the
financial statements in future filings.
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The Company hereby acknowledges that:
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the Company is responsible for the adequacy
and accuracy of the disclosure in the filing; |
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staff comments or changes to disclosure in
response to staff comments do not foreclose
the Commission from taking any action with
respect to the filing; and |
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the Company may not assert staff comments as
a defense in any proceeding initiated by the
Commission or any person under the federal
securities laws of the United States. |
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If you have any questions regarding this letter, please do not hesitate to call me at (904)
390-1224.
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Sincerely,
/s/ James B. Gattoni
James B. Gattoni
Vice President and Chief Financial Officer
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